Don't let the name fool you! The Samuel Riggs IV Alumni Center is not just for alumni—we're here for students, too. Whether you're planning a small study session, a game watch party or large formal event, we've got you covered. And at a special rate for Maryland student groups!*

Host your next meeting or event in one of our unique spaces!

Student Group Rates

Click on the name of the room to view images, take a 360 virtual tour and read descriptions of the space.

ROOM
Sq. Footage
Student
Rate
AAI Conference Room
396
$50
Legacy Plaza
3,736
$100
Chaney Library
523
$60
Crist Board Room
1,149
$100
without board room table
$450
Edlavitch-Tyser Conference Room
240
$40
Clagett Executive Patio
1,116
$25
Maryland Club
945
$100
Moxley Gardens
11,650
$100
Orem Alumni Hall
A, B, Heise Room
7,273
$1,000
A, B
4,815
$700
B, Heise Room
4,815
$700
A
2,458
$300
B
2,357
$300
Heise Room
2,458
$300
Rever Alumni Hall of Fame
2,304
$150
Shipp/Wantz Conference Room
426
$60
Tailgate Terrace
711
$60
Young Garden Terrace
2,088
$60

Friday, Saturday and Sunday dates will only be booked one month in advance. All event spaces are subject to availability.

Requests for A/V are free, but must be communicated within 24 hours of the meeting so the necessary arrangements can be made. The use of Riggs office equipment (computers, printers, copying and fax machines) is not permitted to groups using the space.

Student Policies & Procedures

1. RESERVATIONS/FIRST PAYMENT: Rooms will be reserved on a first-received basis; provided that priority shall be given to activities, programs and meetings that are directly related to the development and maintenance of alumni programs of the Alumni Association. Reservations are made by delivering to the event coordinator a fully executed license agreement accompanied by a first payment (the "First payment") equal to either (i) 50% of the license fee if (a) the license fee is equal to or greater than $500 and (b) the date of the event is at least 30 days after the date of such submission, or (ii) 100% of the license fee if (a) the license fee is under $500 or (b) the date of the event is less than 30 days after the date of such submission. First payments are due within 2 weeks after the signed contract to complete the reservation.

The periods surrounding all home football games, Homecoming, , Maryland Day, and Commencement will be blocked out for use by the Alumni Association and released to others after the Alumni Association's schedule is completed. In general, these events are scheduled at least one year in advance. Please note licensor follows the University of Maryland holiday schedule and is closed on these dates.

2. LICENSE FEE: The license fee includes the use of tables, standard conference chairs, set-up and general clean-up. The license fee is based on a four-hour event. This block of time is for the actual event. Caterers and vendors will be admitted to the venue space two hours prior to the event for setup. Any vendors arriving early without prior approval will not be permitted into the building until their contracted time. Clean-up must be completed within one hour after the event. The Director of Sales & Special Events must approve additional set-up/clean-up time. The remaining balance of the license fee (if any) is due two weeks prior to the event. Any event extending past the contracted end time will be assessed a late fee at an hourly rate equal to $500. License fees are subject to change from time to time; provided that any price changes will not affect any fully executed license agreement that has been delivered to your event coordinator along with the appropriate First payment.

Our normal weekday event hours are 8:00 am - 5:00 pm Monday - Friday. Set-up can begin (2) hours prior to the event time as early as 6:00 am. One (1) hour is allotted at the conclusion of the event for clean-up, not to exceed past 6:00 pm. Should you require set-up or clean-up outside of these hours a service fee of $250 per hour will be assessed.

3. EQUIPMENT/ANCILLARY SERVICES: Rental equipment, chivari chairs, audio/visual aids, lecterns, LCD players, dance floors, staging tenting and other sub-rented items etc. may be arranged through your event coordinator on Licensee's behalf. All ancillary items are subject to a 6% Maryland State Sales Tax. Charges will be included on the final bill. Additional charges that occur at the event will be billed within two weeks of the event. Licensee shall have two weeks after receiving such bill to make payment in full for such additional charges. In the event that Licensor does not receive such payment in full within such 2 week period, Licensee hereby authorizes and directs Licensor to charge such additional charges to the credit card account of Licensee being held pursuant to Section 9 hereof.

Audio-visual equipment is included in specific conference rooms and will be part of Licensee's rental package. Complimentary equipment will include screens, LCD projectors, wired/wireless microphones, lavaliere, podiums, white boards, flip charts and easels. All equipment is subject to availability. Basic audio-visual services are provided by our in house event technicians. This service includes testing of equipment (laptop computers, screen visibility, sound checks) and troubleshooting of equipment. Should you require an onsite audio-visual technician for your event, Licensor can offer those services for an additional fee of $40.00 per technician, per hour.

4. CATERING: To ensure the success of your event, Licensor has pre-screened a wide range of excellent area caterers. All Licensees must contract directly with one of these preferred caterers for their food, non-alcoholic beverage, linen and china/service ware rental needs. (See Required Caterers). Should Licensee choose to arrange catering services through Licensor, Licensee must present a valid credit card (Visa, MasterCard, Discover or American Express) to be held on file. Any catering charges will be included in the final bill. Licensee shall have one week after receiving such bill to make payment in full for such additional charges. In the event that Licensor does not receive such payment in full within such two week period, Licensee hereby authorizes and directs Licensor to charge such additional charges to the credit card account of Licensee being held pursuant to Section 9 hereof. If Licensee is found bringing in outside food or beverages they are subject to a $1000.00 fee to be charged directly to the credit card Licensor has on file. If licensee uses drop off service from a caterer, licensee is responsible for removing all trash.

5. ALCOHOL: Licensee hereby covenants and agrees to ensure compliance at its event with the terms of Licensor's liquor license, a copy of which can be viewed at the offices of the Licensor, as well as all applicable alcoholic beverage laws. Licensee specifically acknowledges that (i) all persons must be at least 21 years of age to possess or consume alcohol and (ii) alcoholic beverages may not be sold or served to individuals who appear to be or are intoxicated. All alcoholic beverage services must be contracted through the Licensor. Contact your event manager for a list of options and pricing. All bartending staff must be arranged with Licensee's caterer at least 14 days prior to your event. Please contact your caterer directly to set up bartender service. Licensor assumes no responsibility for the improper and/or illegal consumption of alcoholic beverages during your event at the Alumni Center. Alcohol is subject to a 9% Maryland State Beverage Tax. If Licensee or Licensee's guests are found bringing in outside beverages Licensor reserves the right to contact the University of Maryland Police Department and Licensee's event may be ended immediately. Licensee is also subject to a $500 fine. Licensor will not be responsible for returning any monies paid for the event.

6. PARKING: Paid parking is available for guests of Licensee at the Stadium Drive Parking garage conveniently located next to the Alumni Center. Valet parking can be arranged, for a fee, by your event coordinator.

Please note, the campus has a security checkpoint at both entrances of campus. This security checkpoint ensures that the driver of the vehicle entering campus has a valid driver's license and asks where the participants are headed on campus. This checkpoint begins each evening at 10:00 pm.

7. CANCELLATIONS: The First payment is non-refundable. In addition, if cancellations are made with less than 30 days advance notice, Licensee is liable for the remaining license fee (if any) if the space is not re-licensed prior to the event time. First payment is applied only to the original license date. Money cannot be rolled over to other events or event dates, should the Licensee cancel the contracted event.

Licensor reserves the right to charge the Licensee's credit card on file for any cancellation charges, with written notice to the Licensee.

8. FORCE MAJEURE: If the Premises or any part of the Center is destroyed or damaged by an Act of God or any other cause, or if any other casualty or unforeseen occurrence renders the Center unsafe or impracticable to use, then this Agreement shall be terminated and the Licensee shall be entitled to reimbursement of the unearned portion of fees and charges for services.

If any act or omission of Licensee, its agents, employees, members or invitees render the Center or any part thereof unsafe or impracticable to use then Licensee shall be liable for all fees charged hereunder as well as any and all charges, costs, claims or liabilities, direct or indirect, accrued or suffered by Licensor as a result thereof, in addition to such other damages as may result from such acts or omissions.

The Samuel Riggs IV Alumni Center follows the University of Maryland inclement weather procedures. If the event is canceled due to inclement weather, Licensor will make commercially reasonable efforts to reschedule the event for another date.

9. ARRANGEMENT DEADLINES: Final arrangements (Room set-up diagram, audio/visual needs, additional special arrangements) for all events must be provided to the event coordinator, in writing, no later than two weeks prior to the event for review and approval.

For any events held in Orem Alumni Hall, Licensee must schedule an initial meeting with Licensor to discuss event needs at least 4 weeks prior to the event date.

10. AMERICANS WITH DISABILITIES ACT MUTUAL COMPLIANCE: The Licensor and Licensee shall make reasonable accommodations for guests as stated in the Americans with Disabilities Act.

11. PROPERTY DAMAGES: Licensee is fully responsible for any damages at the event described above. A valid credit card is required, on file with the event coordinator, for damages that may occur. The Licensee will be notified within two weeks of the conclusion of the event if any damages occur. Licensee is then responsible for payment of these charges and Licensor reserves the right to charge the credit card on file if Licensee does not arrange other payment options within 2 weeks after the event.

12. INDEMNIFICATION: Licensee hereby agrees to indemnify and hold harmless Licensor and its present and future members, controlling persons, directors, officers, employees and agents from any and all claims, demands, actions, causes of action, damages, expenses, losses, or liabilities arising in any way out of Licensee's use of the Alumni Center including, without limitation, any such claims, demands, actions, causes of action, damages, expenses, losses, or liabilities incurred by Licensor due to any violation of the covenants made by Licensee in Section 5 hereof.

13. PAYMENT: All bills are prepared by and payable to the University of Maryland Alumni Association. Payments may be made by check money order, Visa, MasterCard, American Express or Discover. Maryland sales tax will be added to all applicable charges. Those organizations that are exempt from Maryland Sales Tax must provide a copy of their Maryland Tax Exemption Certificate to the event coordinator at the time the reservation is made. There will be a $30 service fee for any returned checks. All final payments are due 2 weeks prior to the event date. If final payment is received later than 2 weeks in advance, payment must be in the form of a certified check, money order or credit card.

14. RESTRICTIONS: Licensee shall comply with each of the following restrictions. Failure to comply with any of the following restrictions may, at Licensor's sole option, result in the immediate revocation of this License as set forth in Section 15 below:
(a) The use of rice, confetti, birdseed or other similar related items including smoke, fog, colored water, and open burning candles are not allowed inside the center.
(b) Banners, signs, decorations, etc. may not be taped, glued or otherwise affixed to walls, floors, or columns and/or hung from light fixtures and ceilings. The Alumni Center will provide adequate directional signage for your event.
(c) No Alumni Center property, fixtures or furnishings may be moved without specific written approval of the Alumni Center staff.
(d) Approved caterers must provide food or drink. No outside food or beverages shall be brought into the Alumni Center. Please refer to section 4 and 5 of the contract.
(e) The Riggs Alumni Center is a smoke-free environment. Smoking is permitted outdoors in designated areas only.
(f) Gambling of any kind is prohibited.
(g) No pets of any kind are allowed except for service animals used by the disabled.
(h )Lost or misplaced items are not the responsibility of the Alumni Center.
(i) Nothing is to be placed in the Moxley Garden fountain.

15. CLEANING SERVICES: Licensor is responsible for cleaning services in all common areas of the building. Licensee's caterer is responsible for the removal and disposal of all trash related to food & beverage functions. The licensee is responsible for the removal of all bulk trash during the term of the license contract. The removal of bulk trash is applicable to the ballrooms, conference rooms, pre-function areas and registration areas. Bulk trash is defined as all boxes, crates, pallets, packing materials and other items not easily removed by a standard vacuum or push broom. Such items should be removed by the end time stated on the license contract.

Should licensee leave bulk trash after the contracted license time, licensor has the right to charge licensee's credit card on file for a cleaning fee of $200.00.

Should licensee not have a contracted caterer or chooses a drop off option, a fee of $200.00 will be charged to the licensee for cleaning and upkeep of the event during the term of the license contract.

Licensor will provide one trash dumpster haul per event. Additional dumpsters or additional dumpster pulls will be billed at the prevailing rate. Cleaning and trash removal fees will be assessed if Licensor standards are not maintained and will be charged to the Licensee.

Any additional cleaning that is required due to licensee's event and guests will be billed to the licensee at a rate of $25.00 per hour, per worker. Licensor reserves the right to charge the credit card on file after notifying Licensee of the additional cleaning required.

16. SIGNS AND BANNERS: Interior Banners: Licensor will hang one banner complimentary within the Licensee's leased space. Additional banners can be hung by Licensor's staff and charged at the prevailing rate per banner. Banners may also be hung by Licensee's decoration or production company. In order for Licensor to hang banners, they must have grommets. Locations of banners and how they are installed are subject to approval of the Licensor's Director of Facilities. Protection of the facility and safety of attendees are our primary considerations.

Exterior Banners: Exterior banners may be considered when the building is being used exclusively by one Licensee. Installation and removal of exterior banners will be charged at the prevailing rates. Limited locations are available and are subject to the final approval of the Director of Facilities and the Director of Sales & Special Events. Once approval has been obtained from the Director, banners may also be hung by Licensee's decorator or production company.

Signs:
• Signs must be professionally produced to ensure proper quality, typeset and appearance. • Signs shall be mounted and displayed appropriately. Signs cannot be taped, nailed or screwed to walls, doors or related fixtures. Signs can be placed on easels that do not block aisles, doorways or exits. Licensor can provide up to (10) easels for the Licensee at no charge. • Signs cannot block exit signs, emergency exits, fire alarms, or suppression equipment.

17. SECURITY: The enlistment of security services during an event is optional with the exception of those events where 50 percent of attendees are minors (minors are defined as persons under the age of 18). One security guard will be required for every 150 people in attendance at the event. Security will reserve the right to bar entrance to the event or expel guests from the event as it deems necessary. All proms that take place at the Alumni Center are required to hire at least (1) security professional from Licensor's exclusive security provider, Contemporary Services Corporation (CSC). The remainder of the security professionals can be contracted security through the Licensee's school.

Licensor's primary concern is to protect the safety and security of all events as well as the students at the University of Maryland. Should Licensor deem that security is necessary for Licensee's event, Licensor reserves the right to require Licensee to contract additional security services through the University of Maryland Police Department (UMPD) or Contemporary Services Corporation (CSC). Should Licensee refuse to hire the required security, Licensor reserves the right to terminate the contract and Licensee will forfeit any monies paid.

18. PHOTOGRAPHY All photos taken at the event and shared with the Licensor are able to be utilized for Licensor's marketing purposes, unless permission is denied by the Licensee. Licensee must submit a written request asking for photos not to be used.

Photos could be used in the following manner: in print materials, on the Licensor's website or Facebook page.

All photos will issue credit to the appropriate photographer.

19. REVOCABLE LICENSE: This License grants the Licensee a revocable, non-transferable, non-exclusive right to use that portion of the Alumni Center set forth above for the specific purposes set forth above. The University of Maryland Alumni Association reserves the right to deny use or continued use of its facilities to persons or organizations not complying with the Alumni Association's policies and procedures set forth in this document or as otherwise set forth in writing and delivered to Licensee. No portion of the license fee shall be refunded to Licensee if this License is terminated as set forth above.

The following terms & conditions apply to all University of Maryland events.

A. The University is not authorized to purchase alcohol under this agreement and no such services will be delivered.

B. The University is tax exempt; tax exempt number is 300002563. Certificate is also available on the University's Procurement website.

C. MARYLAND LAW PREVAILS: The laws of Maryland shall govern the interpretation and enforcement of this contract.

D. TERMINATION FOR CONVENIENCE: The University may terminate this contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provision of the University System of Maryland Procurement Policy and Procedures except as specifically defined herein under CANCELLATIONS.

E. CHANGES, ADDITIONS, MODIFICATIONS: This contract may be amended with the consent of both parties. Amendments may not change significantly the scope of the contract. All changes, additions, deletions or stipulations including corrective lining out by either Vendor or Customer account will not be considered agreed to or binding unless such modifications have been initialed or otherwise approved in writing by the other.

F. The University assumes no liability or responsibility for the use of vendor's facilities including but not limited to, costs incurred as a result of damage or loss.

G. University is self-insured pursuant to Annotated Code of Maryland, State Finance and Procurement Article, Title 9 (2004), as amended from time to time. The University will be responsible for its own negligence in accordance with the Maryland Tort Claims Act.

H. INDEMNIFICATION: Subject to the limitations contained in this paragraph and to the extent allowed by Maryland law, University hereby agrees to defend, indemnify, and hold Vendor harmless from and against any and all damages, claims, and reasonable out-of-pocket cost and expenses relating thereto and arising out of the negligent acts or omission of the University under this Agreement; provided, however, that this indemnification shall be contingent upon an appropriation by the Maryland General Assembly to the University specifically for the purposes contemplated in this paragraph at the time an event which may give rise to the University's obligation to indemnify or save harmless occurs, and to the extent that a tortuous claim is involved, the University's obligations shall not be greater than the liability that might be determined under the Maryland Tort Claims Act, Section 12-101 et seq. of the State Government Article, Maryland Annotated Code (the "Act"), if the claim had been asserted against the University directly pursuant to the Act.

* Student Groups are defined as a student organization that is recognized by the university and is part of STARS (Student Activities Reporting System)

For additional information on student group rates, please contact us at riggsinfo@ur.umd.edu or 301.405.9756/800.336.8627.

  Home
  About
  Catering
  Contact Us
  Directions/Parking
  Event Space Capacity
  FAQs
  Group Rates
  Alumni
  Military & Nonprofits
  Rates
  Student/Faculty/Staff
  Student Groups
  Meetings
  Professional Affiliations
  Recommended Vendors
  Special Events
  Virtual Tour
  Weddings
   
 

University of Maryland Alumni Association

  Giving Opportunities
  Legacy Brick Campaign
  Membership
   
  Search the Site
 
     
 

SAMUEL RIGGS IV ALUMNI CENTER
College Park, MD 20742-1521 301.405.9756/800.336.8627 riggsinfo@ur.umd.edu

Copyright © 2008 University of Maryland Alumni Association